Official User Guide – Version 3.0

The Poseidon Group Registration & Coupon System is the dedicated digital platform of the International Poseidon Athens Half Marathon for managing group registrations from start to finish.

The principle behind the system is simple: a group can secure the number of entries it needs first and decide afterwards how the individual registrations will be completed.

There is no need to provide every participant’s details in advance or exchange Excel files. The Group Leader can either complete all registrations on behalf of the group or distribute the relevant coupons, allowing each member to complete their own registration.

Now in its third year, the system has continued to evolve, drawing on experience from previous editions of the event and feedback from its users to provide even greater convenience, speed, flexibility and control.

At a Glance

✓ Secure the entries your group needs without providing all participants’ details in advance

✓ Two ways to complete registrations: centrally by the Group Leader or individually by each group member

✓ Instant electronic issuance of coupons

✓ Real-time online tracking of registration progress

✓ Automatic issuance and electronic delivery of official tax documents through AADE, the Greek Independent Authority for Public Revenue

✓ No Excel files or repeated exchange of participant details

✓ Fewer data-entry errors and a faster registration process

The same system also allows you to purchase one or more race entries as a gift.

From securing your entries to completing the final registration, your group remains in control every step of the way.

Contents

1. What Is a Coupon?

2. Who Is the Platform Designed For?

3. Group Registrations

4. Registration Methods

5. Group Registration Tracking

6. Purchasing Race Entries as Gifts

7. Coupon Validity

8. Terms of Use

9. Cancellation, Transfer and Deferral Policy

1. What Is a Coupon?

A Coupon is a unique alphanumeric code linked to one prepaid race entry for a specific race.

During the online registration process, the participant enters the Coupon in the designated field of the registration form. Once validated, the platform recognises the prepaid entry and allows the registration to be completed without any additional payment.

Important: Each Coupon is valid only for the race for which it was issued and cannot be used for any other race or event.

2. Who Is the Platform Designed For?

The platform has been developed primarily for organisations managing multiple participants and is ideal for:

• Sports clubs

• Companies

• Organisations

• Public sector organisations

• Educational institutions

• Running clubs and running communities

• Corporate teams

• Any other organised group of participants

It may also be used by individuals or organisations wishing to purchase one or more race entries as gifts.

3. Group Registrations

The platform provides a fast, secure and fully automated solution for managing group registrations.

To register a group, the Group Leader simply:

1. Completes the Group Registration Form.

2. Selects the required number of entries for each race.

3. Completes the payment.

Once payment has been successfully confirmed:

• the required Coupons are issued automatically;

• the official tax receipt is generated and delivered electronically;

• the group is ready to proceed with participant registrations using either of the available registration methods.

4. Registration Methods

To accommodate different organisational needs, the platform offers two flexible registration methods.

Option 1 – The Group Leader Completes All Registrations

One Coupon is issued for each race and is used for every participant registered in that race.

Example

Half Marathon → 12 entries → 1 Coupon

The same Coupon is entered during each of the twelve registrations.

This option is recommended when one person is responsible for completing every registration on behalf of the group.

Option 2 – Each Participant Completes Their Own Registration

A separate Coupon is issued for every participant.

Example

Half Marathon → 12 entries → 12 Coupons

The Group Leader distributes the appropriate Coupon to each participant, who then completes their own online registration independently.

This option is particularly suitable for larger groups whose members prefer to enter their own personal information.

5. Group Registration Tracking

Throughout the registration period, the Group Leader can monitor the group's progress online at any time.

Available information includes:

• completed registrations;

• remaining registrations;

• Coupon usage;

• overall registration progress.

All information is updated in real time.

Group Registration Tracking: "HERE"

6. Purchasing Race Entries as Gifts

The platform also enables individuals and organisations to purchase one or more race entries as gifts.

The purchaser simply:

1. Completes the relevant online form.

2. Selects the required race entries.

3. Completes the payment.

Once payment has been successfully confirmed:

• the corresponding Coupons are issued automatically;

• the official tax receipt is generated and delivered electronically.

The purchaser may then forward the Coupons to the intended recipients, who can complete their own online registrations using the unique Coupon provided.

7. Coupon Validity

Coupons remain valid for 15 days from the date of issue.

Where appropriate, one extension of up to 10 additional days may be granted, subject to the terms and conditions established by the Organising Committee.

Should the applicable registration fee increase during this period, payment of the relevant price difference may be required before the extension can be approved.

8. Terms of Use

• Each Coupon may be redeemed only once.

• Each Coupon is valid only for the race for which it was issued.

• Coupons cannot be transferred to another race.

• Unused Coupons cannot be carried forward to a future edition of the event.

• Once a participant's registration has been completed, the official Cancellation, Transfer and Deferral Policy applies.

9. Cancellation, Transfer and Deferral Policy

Payments made for race entries and Coupon purchases are non-refundable.

Once a participant's registration has been completed, it becomes subject to the official Cancellation, Transfer and Deferral Policy of the International Poseidon Athens Half Marathon.

Further information: "HERE"

Support

If you require assistance with the platform, group registrations or the use of Coupons, our Support Team will be pleased to help.

Thank you for taking the time to read this article.

We hope the information we have shared will be useful and help you prepare for an enjoyable, well-organised and memorable race experience.

Your trust and continued support are our greatest reward and the inspiration that drives us to keep improving and delivering an even better event year after year.

We wish you every success in your preparation and look forward to welcoming you to the starting line of the next Poseidon Athens Half Marathon!